Official Graduate Studies Transcripts can be ordered through the Graduate Studies Office by completion and submission of an Official Transcript Request Form Graduate Studies including payment. (Note: transcripts will not be processed or released unless payment has been received).
Requesting your Official Transcript
There are several options you can use to request your University of Waterloo Graduate Studies Transcript. If you were last registered or are currently enrolled as an undergraduate student (Bachelor's degree), please visit the Registrar's Office website for information on ordering official undergraduate transcripts.
If you are Alumni of the University of Waterloo, you can use these options to make your request.
| Ordering Options | ||
| In Person find out more about ordering your transcript in-person |
By Mail/Fax find out more about ordering your transcript by mail or facsimile |
Scholarship Competition Transcripts find out more about ordering your transcript for Scholarship Competitions |
If you prefer, you can order your official University of Waterloo Graduate Studies transcript person by visiting the Graduate Studies Office.
Location
Needles Hall, Room 2201
Office Hours
8:30am to 4:30pm Monday to Friday
When requesting your transcript by fax or mail, you will need to complete the Official Transcript Request Form Graduate Studies. The payment portion of the form must be completed in order for the transcript to be issued. (Note: transcript orders cannot be requested by phone).
| Fax Information | Mailing Information |
| To request your transcript by fax send to: | To request your transcript by mail send to: |
| Fax (519) 746-3051 Attention: Transcripts |
Mailing Address: University of WaterlooGraduate Studies Office Needles Hall, Room 2201 200 University Avenue W Waterloo, ON N2L 3G1 |
If you are requesting transcripts for scholarship competitions please refer to the following website:
http://www.grad.uwaterloo.ca/Scholarships/scholartranscripts.html
For all ordering options please allow three to five business days (depending on service demands) for processing plus mailing time through Canada Post.
A non-refundable fee of $10.00 for each copy is required to process your transcript request. (Note: any undergraduate work completed at the University of Waterloo will be included with your University of Waterloo Graduate Studies Transcript). Also include any additional charges to courier or fax your transcript request(s) to the destination specified by you.
Note: receipts are not issued for payments received. Overpayments are not refundable.
| Form of Payment | Payment Instruction |
| Cheque | - made payable to the University of Waterloo |
| Money Order | - made payable to the University of Waterloo |
| Cash | - In-person payments only |
| WatCard | - In-person payments only |
| Debit | - In-person payments only |
| MasterCard | - provide credit card information on transcript request form |
| Visa | - provide credit card information on transcript request form |
The following processing options are available to you at the time you are placing your transcript order:
| Processing Options | |
| As soon as possible | Transcripts printed within three to five business days (depending on service demands). |
| When final grades are available | Transcripts printed and distributed once final grades are in. |
| After degree has been granted | Transcript printed and distributed when the degree has been conferred (after graduation). |
Courier and facsimile costs are in addition to the cost of each transcript request. (Note: you will not be notified when a transcript has been sent).
| Courier to: | Fee per request: |
| Within Ontario | $10.00 |
| Within Canada | $20.00 |
| Within the United States | $25.00 |
| Outside of Canada and the United States | $35.00 |
| Fax to: | Fee per request: |
| Within Canada and the United States | $5.00 |
| Outside of Canada and the United States | $10.00 |
If you would like a third party to pick-up your transcript in-person from the Graduate Studies Office, a letter of authorization must be completed by you to allow a third party to collect the transcript.
The letter of authorization must include:
When the third party comes in the Graduate Studies Office with the letter of authorization, they will be asked for ID which will be confirmed against the letter of authorization. Your signature will then be verified with what is on file before the transcript is released. Further, unless otherwise stated, the letter of authorization is good for one transaction only.
Note: Authorizing the release of a transcript does not authorize the third party to view or discuss a student's grades unless this is expressly stated within the letter.
If your current surname (family name) differs from your previous surname (your surname when you were last registered at the University of Waterloo) and you would like to have your current surname appear on your UW academic record and your official transcripts. Complete and attach a Change of Name form with the required supporting documentation to your transcript request.
Questions? Contact the Graduate Studies Office.
Graduate Studies Office
Needles Hall, Room 2201
University of Waterloo
Waterloo, Ontario, Canada N2L 3G1
519 888 4567 ext. 35209
contact us | www.uwaterloo.ca